Council Meeting

BE IT RESOLVED THAT the Agenda for the November 14, 2023 Regular Council Meeting be approved as presented.

WHEREAS Municipalities are facing ever increasing demands for services along with demands for repairs, maintenance, and replacement of existing infrastructure to the detriment of the tax paying public they serve as the cost of living continues to rise throughout the country; AND WHEREAS the Federal and Provincial governments in the past contributed through partnerships to fund projects that have been out of the financial reach of small municipalities; AND WHEREAS these 1/3 funding agreements have been instrumental in allowing municipalities to adequately plan and execute projects to protect the aging infrastructure already in place; AND WHEREAS the Municipality of Tweed has successfully completed more than 19 capital projects using these funding scenarios over the years; AND WHEREAS it is incumbent upon our Federal and Provincial governments to assist municipalities with limited access to funding except through municipal taxes to re- establish this very important funding stream; NOW THEREFORE BE IT RESOLVED THAT Council lobby the relevant Federal and Provincial representatives to bring these concerns to the forefront; AND FURTHER, that Council consider making a Delegation at the 2024 ROMA Conference; AND FURTHER, that copies be sent to MP Kramp-Neuman, MPP Bresee, the Hastings County Warden, the Association of Municipalities of Ontario, and all Ontario municipalities.

BE IT RESOLVED THAT Council authorize staff to prepare the appropriate By-law for proposed Zoning Amendment ZA14/23 for consideration at the next Regular Council Meeting.

BE IT RESOLVED THAT Council receive the Variance Analysis Report as at October 31, 2023 as presented.

BE IT RESOLVED THAT Council receive the Insurance Opinion re Lagoon Access for Birdwatchers Report as presented; AND FURTHER, that Council not permit direct access to the lagoons as recommended by the insurance company and also at a later date look at working with the community to create a viewing station; AND FURTHER, that Council look at viewing platforms in other municipalities and risk assessment in addition, if decided, partnering with the community on funding.

BE IT RESOLVED THAT Council receive the Awarding Audit Tender Report as presented; AND FURTHER, that Council award external audit services as outlined in the audit tender submission dated November 1, 2023 to Baker Tilly KDN LLP.

BE IT RESOLVED THAT Council authorize staff to request the following Delegations at the 2024 ROMA Conference: 1. Minister of Infrastructure; 2. Minister of Municipal Affair and Housing Re: Vacancy Tax; and 3. Minister of Tourism, Culture and Sport Re: Library Funding.

BE IT RESOLVED THAT Council receive the Administration Department Update as at November 8, 2023 as presented.

BE IT RESOLVED THAT Council receive the Public Works Department Update as presented.

BE IT RESOLVED THAT Council receive the October 2023 Tweed By-law Operations Logs as presented. Page 5 of 12 – November 14, 2023 Regular Council Meeting

BE IT RESOLVED THAT Council receive the September and October 2023 Animal Control and Livestock Investigation Report as presented.

BE IT RESOLVED THAT Council receive the Policy Review – Health & Wellness Policy and Workplace Violence & Harassment Policy Report as presented; AND FURTHER, that Council approve that no changes are required and to continue with the current Health, Safety & Wellness Policy, Workplace Violence & Harassment Policy, Workplace Violence & Harassment Prevention Procedure and the Workplace Violence & Harassment Prevention Procedure Appendix.

BE IT RESOLVED THAT Council receive the Committee/Board Reports as presented.

BE IT RESOLVED THAT Council grant consent for Severance Application B109/23 with the following conditions: 1. All realty taxes are paid in full. 2. Parkland fee is paid in the amount of $750.00 for the new lot. 3. Road widening as required along the severed lot to conform to 33 feet from the center line of the travelled roadway – French Settlement Rd. 4. Public Works Manager is satisfied with safe site entrance on the Page 6 of 12 – November 14, 2023 Regular Council Meeting retained lot and with road side ditching and drainage. 5. The severed lands be rezoned from Rural to Rural Residential.

BE IT RESOLVED THAT By-law No. 2023-85 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 14th day of November, 2023.

BE IT RESOLVED THAT By-law No. 2023-86 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 14th day of November, 2023.

BE IT RESOLVED THAT By-law No. 2023-87 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 14th day of November, 2023. Page 7 of 12 – November 14, 2023 Regular Council Meeting

BE IT RESOLVED THAT Council receive the information and program guide relating to the Ministry of Transportation's Electric Vehicle (EV) ChargeON program as presented; AND FURTHER, that the Manager of Community Development investigate the program further.

BE IT RESOLVED THAT Council receive the 2023-24 Tweed Drinking Water System Inspection Report as provided by the Ministry of the Environment, Conservation, and Parks - Drinking Water and Environmental Compliance Division; AND FURTHER, that Council authorize staff to make copies available to the public through the municipal news column and on the municipal website.

BE IT RESOLVED THAT Council receive the 2024 Preliminary Budget and related documents as provided by Quinte Conservation.

BE IT RESOLVED THAT Council receive the invitation to submit a nomination for the 2024 Ontario Volunteer Service Awards as presented; Page 8 of 12 – November 14, 2023 Regular Council Meeting AND FURTHER, that Council extend the information to all not-for-profit organizations, service clubs, schools, and hamlets within our community.

BE IT RESOLVED THAT Council receive the request for Council support for the 2024 funding request to Hastings County Council by the Bancroft North Hastings Heritage Museum as presented.

BE IT RESOLVED THAT Council receive the request from Edward Couperus to appeal the decision of the Committee of Adjustment relating to Minor Variance A9/23 as presented; AND FURTHER, that the request be approved.

BE IT RESOLVED THAT Council go into a Closed Meeting at 11:23 a.m.

BE IT RESOLVED THAT Council extend the Council Meeting beyond the 12:00 p.m. end time in accordance with Procedural By-law No. 2023-13.

BE IT RESOLVED THAT staff follow Council direction from the Closed Meeting.

BE IT RESOLVED THAT Council authorize staff to proceed with directing BluMetric Environmental to seek an extension to the Environmental Compliance Approval for the closure of the Hunt Rd. municipal landfill site in order to accommodate budget constraints; AND FURTHER, to arrange a meeting with said parties to look at evaluating the nature of that site.

BE IT RESOLVED THAT the Correspondence - Information be received and filed with the exception of Items 19.1, 19.3, 19.8, and 19.9.2.

BE IT RESOLVED THAT Council support the Resolution of the Municipality of Wawa Re: Provincial Legislation for Third-Party Short-Term Rental Companies.

BE IT RESOLVED THAT Council receive the Committee/Board Minutes as presented.

BE IT RESOLVED THAT Confirmatory By-law No. 2023-88 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 14th day of November, 2023.

BE IT RESOLVED THAT Council adjourn at 12:11 p.m.