Council Meeting

BE IT RESOLVED THAT the Agenda for the August 8, 2023 Regular Council Meeting be approved as presented.

Page 1 of 13 – August 8, 2023 Regular Council Minutes BE IT RESOLVED THAT the Minutes of the July 11, 2023 Regular Council Meeting be adopted as presented.

BE IT RESOLVED THAT Council express their support in principle for both the Tweed Kiwanis Club ramp project and The Jos. Rashotte Co. Ltd. development proposal as presented.

BE IT RESOLVED THAT Council receive the Variance Analysis Report as at July 31, 2023 as presented.

BE IT RESOLVED THAT Council receive the Administration Department Update as at August 2, 2023 as presented.

BE IT RESOLVED THAT Council receive the Public Works Department Surplus Equipment Revenue Report as presented.

BE IT RESOLVED THAT Council receive the Poisonous Parsnip Report as presented; AND FURTHER, that Council authorize staff to draft and send a letter to all Hastings County member municipalities for support and to the County of Hastings requesting a county wide spraying program to eliminate poisonous parsnip in this region.

BE IT RESOLVED THAT Council receive the Request for a Dangerous Intersections in Tweed Report as requested; AND FURTHER, that Council proceed with a request to the OPP to obtain this report for proper placement of the high intensity reflectors; AND FURTHER, that Council authorize staff to proceed with installation of the high intensity reflectors at the Jamieson and Colborne St. intersection in advance of the OPP report.

Page 3 of 13 – August 8, 2023 Regular Council Minutes BE IT RESOLVED THAT Council receive the Public Works Department Update as presented.

BE IT RESOLVED THAT Council receive the Community Improvement Plan Request Report as presented; AND FURTHER, that Council approve the painting and self watering containers request; AND FURTHER, that Council not approve the request for dirt and flowers.

BE IT RESOLVED THAT Council receive the Community Improvement Plan Request Report as presented; AND FURTHER, that Council approve the request from Lasu Inv., Inc.

BE IT RESOLVED THAT Council receive the Community Development Department Update as presented.

BE IT RESOLVED THAT Council receive the Tweed Oil Kings Committee Terms of Reference Report as presented; AND FURTHER, that Council approve the Tweed Oil Kings Committee Terms of Reference as amended to provide that the member of the public on the Committee needs to be selected in the same manner as other Committees and the Committee needs to be in compliance with the Municipal Codes of Conduct.

BE IT RESOLVED THAT Council receive the Parks & Recreation Department Update as presented.

BE IT RESOLVED THAT Council receive the Fire Department Update as presented.

BE IT RESOLVED THAT Council receive the June 2023 and July 2023 Tweed By-law Operations Logs as presented.

BE IT RESOLVED THAT Council receive the July 2023 Animal Control and Livestock Evaluation Report as presented.

BE IT RESOLVED THAT Council agree to suspend the rules to move to the Closed Meeting in accordance with Section 17 of Procedural By-law No. 2023- 13.

BE IT RESOLVED THAT By-law No. 2023-63 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 8th day of August, 2023.

BE IT RESOLVED THAT By-law No. 2023-64 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 8th day of August, 2023.

BE IT RESOLVED THAT By-law No. 2023-65 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 8th day of August, 2023.

BE IT RESOLVED THAT By-law No. 2023-66 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 8th day of August, 2023.

BE IT RESOLVED THAT By-law No. 2023-67 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 8th day of August, 2023.

BE IT RESOLVED THAT Council approve the request from the Thurston Family to waive the fire hydrant painting fee for the memorial hydrant at 86 Isaac St. Page 7 of 13 – August 8, 2023 Regular Council Minutes

WHEREAS the Council of the Municipality of Tweed agrees that there is a significant need for more mental health services in our area; AND WHEREAS the Council of the Municipality of Tweed agrees that rural eastern Ontario has been left behind by the Ontario Government in its priorities for resources related to mental health services in rural areas such as Hastings County; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Tweed supports the efforts of the Coalition for Improved Rural Mental Health Services as they lobby to bring to the Ontario Ministry of Mental Health and Addiction's attention the serious lack of mental health services for the rural population of Hastings County.

BE IT RESOLVED THAT Council has no objection to the request by the Tweed & Area Chamber of Commerce to use the municipal/fairgrounds parking lot for the 2024 Classic Car Show to be held on Saturday, June 15, 2024 subject to approval by the Tweed Agricultural Society for the fairgrounds property.

BE IT RESOLVED THAT Council authorize staff to obtain a draft agreement for review from Ducks Unlimited Canada to authorize wetland refurbishment on the municipal property.

BE IT RESOLVED THAT Council approve the requests from the Tweed Agricultural Society for the Harvest Festival on Sunday, September 24, 2023 as follows: 1. Use of the Arena parking lot for Car Show. 2. Fire Department Smoke House and Zamboni to be included if available.

WHEREAS the Municipality of Tweed has passed By-law No. 2005-40 exempting retail establishments in the Municipality of Tweed from having to be closed on statutory holidays; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Tweed has no objection to the request by Natalie Hunt to have The Thomasburg Store remain open on the following holidays: Victoria Day, Canada Day, Labour Day, Thanksgiving Day, Good Friday, Easter Sunday, Christmas Day, and New Years Day.

BE IT RESOLVED THAT the Municipality of Tweed, ON is supportive of a flyby by RCAF Aircraft as low as 500 feet, for the planned Tweed Page 9 of 13 – August 8, 2023 Regular Council Minutes Stampede and Jamboree being held in 15 Trudeau Lane for transit, practice and shows on 1-3 September 2023.

BE IT RESOLVED THAT Council has no objection to the request by Casey Trudeau to temporarily extend liquor service outdoors in accordance with the rules and regulations set by the Alcohol and Gaming Commission of Ontario (AGCO) during the Tweed Stampede on the following dates and times: September 1, 2023 from 11:00 a.m. to 2:00 a.m. September 2, 2023 from 11:00 a.m. to 2:00 a.m. September 3, 2023 from 11:00 a.m. to 2:00 a.m.

BE IT RESOLVED THAT Council approve the request by the Tweed & Area Arts Council to waive the $50.00 sign permit fee for the temporary signs to advertise the Art-in-the-Park event on August 5, 2023.

BE IT RESOLVED THAT Council go into a Closed Meeting at 10:10 a.m. Page 10 of 13 – August 8, 2023 Regular Council Minutes

BE IT RESOLVED THAT staff follow Council direction from the Closed Meeting.

BE IT RESOLVED THAT Council award surplus property 2023-SUR-02 to Matt Armstrong for $6,000; AND FURTHER, that Council award surplus property 2023-SUR-03 to Christine Piro for $6,000; AND FURTHER, that Council award surplus property 2023-SUR-04 to Sherifat Adekola for $5,610; AND FURTHER, that Council award surplus property 2023-SUR-05 to Sherifat Adekola for $5,610; AND FURTHER, that Council award surplus property 2023-SUR-09 to Andy Soban for $14,667; AND FURTHER, that Council direct staff to work with the municipal lawyer to complete these land sale transactions.

BE IT RESOLVED THAT the Correspondence - Information be received and filed.

BE IT RESOLVED THAT Council authorize staff to send a letter to the High Frequency Rail (HFR) Project to request reconsideration to include a Tweed stop in the project and to request a supporting letter from our MP for the request.

BE IT RESOLVED THAT Council receive the Committee/Board Minutes as presented.

BE IT RESOLVED THAT Confirmatory By-law No. 2023-68 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 8th day of August, 2023.

BE IT RESOLVED THAT Council adjourn at 11:34 a.m.