Council Meeting

BE IT RESOLVED THAT the Agenda for the June 27, 2023 Regular Council Meeting be approved as presented.

BE IT RESOLVED THAT the Minutes of the June 13, 2023 Regular Council Meeting be adopted as presented.

BE IT RESOLVED THAT Council consider adopting a policy to ensure that insurance coverage is provided for all public events taking place on municipal property naming the municipality as an insured party, not including private events in municipal halls unless a liquor licence is required; AND FURTHER, that Council authorize staff to consult with the municipal insurer to assist with wording in the policy.

BE IT RESOLVED THAT Council suspend the rules to move to Section 12. By-laws before going into the Closed Meeting.

Page 2 of 10 – June 27, 2023 Regular Meeting Minutes BE IT RESOLVED THAT Council go into a Closed Meeting at 6:31 p.m.

BE IT RESOLVED THAT staff follow Council direction from the Closed Meeting.

BE IT RESOLVED THAT Council authorize staff to prepare the appropriate By- law for passing at the next Regular Council Meeting to authorize the Mayor and CAO/Treasurer to execute an agreement with the owner of Hannah St. to allow the conveyance of Hannah St. to The Corporation of the Municipality of Tweed.

BE IT RESOLVED THAT Council receive the Actinolite Septic Tender Award Report as presented; AND FURTHER, that Council award the Actinolite Community Hall septic replacement to Lyman Holmes Excavating at the price of $13,000 plus HST with the option of $4,000 plus HST if a pump is needed. Completion Date: September 30, 2023.

BE IT RESOLVED THAT Council receive the Job Descriptions Tender Update as presented; AND FURTHER, that Council award the job description update project to SHRP for $6,000 plus HST.

Page 3 of 10 – June 27, 2023 Regular Meeting Minutes BE IT RESOLVED THAT Council receive the Audit Contract Review Report as presented; AND FURTHER, that Council authorize staff to tender for auditors for the Municipality of Tweed for the years 2023 to 2027, inclusive.

BE IT RESOLVED THAT Council receive the Heritage Centre Proposal Report as presented; AND FURTHER, that Council direct staff to bring forward a By-law to establish a Heritage Centre Reserve Fund and transfer the funds from the Heritage Reserve relating to the Heritage Centre out separately into this Reserve Fund, to be invested in accordance with legislation and the municipal Investment Policy; AND FURTHER, that Council authorize the Mayor and CAO/Treasurer to execute an agreement negotiated by the joint committee that met on June 8, 2023 to transfer part ownership of the Heritage Centre land and buildings into the Municipality’s ownership at a 51% interest; AND FURTHER, that there be an agreement that no changes can be made for at least 10 years and that the artifacts in the ownership of the Historical Society, upon their dissolution or their disposal of their share or interest in the property, be transferred to the Municipality's ownership.

BE IT RESOLVED THAT Council receive the 2024 Budget Initialization Process Report as presented; AND FURTHER, that Council authorize staff to arrange and advertise 2024 budget meeting dates of September 19, 2023 at 1:00 p.m. and October 30, 2023 at 9:00 a.m.; AND FURTHER, that Council direct managers to prepare capital budgets reducing the impact on the tax levy.

BE IT RESOLVED THAT Council receive the Administration Department Update as at June 21, 2023 as presented.

BE IT RESOLVED THAT Council receive the Request for Community Development Assistant Position to Extend to Five Days per Week Report as presented; AND FURTHER, that Council approve the request to have a Community Development Assistant five days per week; AND FURTHER, that Council approve the request to change the position name to Community Development Coordinator.

BE IT RESOLVED THAT Council receive the New Fire Dispatching Service Report as presented; AND FURTHER, that Council approve the tender from the Corporation of the City of St. Catharines for dispatching services as listed in the 15-year contract proposal; AND FURTHER, that the Mayor and CAO/Treasurer be authorized to execute an agreement with the Corporation of the City of St. Catharines based on the contract proposal.

BE IT RESOLVED THAT Council receive the Committee/Board Reports as presented.

BE IT RESOLVED THAT By-law No. 2023-52 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 27th day of June, 2023.

BE IT RESOLVED THAT By-law No. 2023-56 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 27th day of June, 2023.

BE IT RESOLVED THAT By-law No. 2023-57 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 27th day of June, 2023.

BE IT RESOLVED THAT By-law No. 2023-58 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 27th day of June, 2023.

BE IT RESOLVED THAT Council authorize staff to prepare the appropriate By-law for Zoning Amendment ZA9/23 for passing at the July 11, 2023 Regular Council Meeting.

BE IT RESOLVED THAT Council approve the request by Marlene White for use of the horse ring for practice subject to the execution of a waiver based on the opinion of the municipal insurer.

BE IT RESOLVED THAT Council receive the invitation from The Heart of Hastings Hospice for the Live Butterfly Release on Saturday, August 19, 2023 as presented.

BE IT RESOLVED THAT Council receive the Notice of Decision denying the appeal of the application for beach sand at Tweed Memorial Park as presented; AND FURTHER, that Council authorize staff to file an appeal of the decision to the Ontario Land Tribunal.

BE IT RESOLVED THAT Council approve the request by Ron and Sue Park to extend Lynch Rd. by 150 feet to municipal standards with a turn around for municipal vehicles at their expense subject to approval of the Public Works Manager.

BE IT RESOLVED THAT Council authorize staff to bring forward the appropriate By-law to remove the holding symbol on the approved zones in the Pomeroy Ave. Subdivision, with public notice, for passing at the July 11, 2023 Regular Council Meeting.

BE IT RESOLVED THAT Council receive the notice of the comment period extension to August 4, 2023 for the proposed Provincial Planning Statement as presented.

BE IT RESOLVED THAT Council proclaim September 28, 2023 as British Home Child Awareness Day in the Municipality of Tweed; AND FURTHER, that the proclamation be promoted in the municipal news Page 8 of 10 – June 27, 2023 Regular Meeting Minutes column, on the municipal website, and on social media; AND FURTHER, that the fountain at Tweed Memorial Park be lit that evening in support of the proclamation.

BE IT RESOLVED THAT the Correspondence - Information be received and filed.

BE IT RESOLVED THAT Council support the Resolution of the Town of Bradford West Gwillimbury Re: Right-to-Repair Movement.

BE IT RESOLVED THAT Confirmatory By-law No. 2023-59 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 27th day of June, 2023.

BE IT RESOLVED THAT Council adjourn at 7:57 p.m.