Council Meeting

BE IT RESOLVED THAT the Agenda for the July 26, 2022 Regular Council Meeting be approved as presented.

BE IT RESOLVED THAT Council go into a Closed Meeting at 5:05 p.m.

BE IT RESOLVED THAT staff follow Council direction from the Closed Meeting.

BE IT RESOLVED THAT Council receive the Draft Financial Policies for Review Report as presented; AND FURTHER, that Council approve the User Fees Policy; AND FURTHER, that Council approve the Reserves and Reserve Funds Policy; AND FURTHER, that Council approve the Debt Management Policy; AND FURTHER, that Council direct staff to bring forward the approved policies for passing by By-law at the next Regular Council Meeting.

BE IT RESOLVED THAT Council receive the Extension of Lease Agreement – Postage Machine Report as presented; AND FURTHER, that Council purchase the postage machine at a price of $3,528.55 plus HST with monthly meter rental at $33.00 per month and maintenance plan at $425.79 per year from Pitney Bowes; AND FURTHER, that Council authorize the transfer from the Administration Capital Reserve for the cost of purchasing the machine.

BE IT RESOLVED THAT Council receive the Update on Garbage Collection Contract as presented.

BE IT RESOLVED THAT Council authorize the use of a tent at Tweed Memorial Park for a wedding on August 6, 2022 due to the couple's original venue being unavailable as a result of tornado damage; AND FURTHER, that Council authorize staff to provide the property locates map to the couple to ensure that tent stakes are not placed where underground infrastructure is located.

BE IT RESOLVED THAT the Accounts be approved for payment as presented.

BE IT RESOLVED THAT Council receive the Variance Analysis Report as at June 30, 2022 as presented.

BE IT RESOLVED THAT Council receive the Purchase of Used 2013 Tractor Report as presented; AND FURTHER, that Council authorize the sale of used equipment as proposed; AND FURTHER, that Council approve the purchase of the 2013 John Deere 5100E Tractor at the cost of $61,056., HST included.

BE IT RESOLVED THAT Council receive the Taste of Tweed – Municipally Significant Event Report as presented; AND FURTHER, that Council declare the Taste of Tweed event as a municipally significant event.

BE IT RESOLVED THAT Council receive the Awarding Community Development Strategic Plan Contract Report as presented; AND FURTHER, that Council award the Community Development Strategic Plan, conditional upon successful funding application, to 13 Ways Consulting Firm for the price of $50,000. plus HST; AND FURTHER, that Council amend the budget to fund the Community Improvement Plan expenses from the Community Improvement Reserve for $15,000. and reallocate the $15,000. tax dollars towards a Community Development Strategic Plan.

BE IT RESOLVED THAT Council receive the Community Development Department Update as presented.

BE IT RESOLVED THAT Council receive the Fire Unit #5 Replacement Report as presented; AND FURTHER, that Council approve the purchase of a new 2022 3500 4X4 from McKeown Motor Sales in the amount of $69,250. + HST.

BE IT RESOLVED THAT Council receive the Fire Department Update as presented.

BE IT RESOLVED THAT Council receive the Animal Control & Livestock Investigation Report - May 26 to June 19, 2022 as presented.

BE IT RESOLVED THAT Council receive the June 2022 By-law Enforcement Call Report and the Statement of Revenue and Expenditures as at June 30, 2022 as presented.

BE IT RESOLVED THAT By-law No. 2022-44 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 26th day of July, 2022.

BE IT RESOLVED THAT By-law No. 2022-46 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 26th day of July, 2022.

BE IT RESOLVED THAT By-law No. 2022-47 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 26th day of July, 2022.

BE IT RESOLVED THAT Council support the Quinte Conservation 75th Anniversary Fundraiser by donating a Tweed-themed gift; purchasing 10 tickets; and by advertising the event in the municipal news column; on the municipal website; and on social media.

BE IT RESOLVED THAT Council has no objection to the proposed Flyby and Helicopter Demo by the Canadian Armed Forces at the Tweed Stampede being held from September 2 to 5, 2022 at Stoco Lake Lodge, 15 Trudeau Lane, Tweed, ON.

BE IT RESOLVED THAT Council receive the request from the Tweed Lions Club for repairs at the the Lions Hungerford Hall as presented; AND FURTHER, that staff be authorized to advertise a tender for the repairs.

BE IT RESOLVED THAT Council receive the Proposed 45m Telecommunications Tower -

BE IT RESOLVED THAT Council receive the Proposed 45m Telecommunications Tower - Bogart - ON8163 as presented; AND FURTHER, that Council approve the Site Selection and Justification Report as presented; AND FURTHER, that Council authorize staff to respond to the requests contained in the Proposed 45m Telecommunications Tower to begin the public notification stage.

BE IT RESOLVED THAT Council receive the Proposed Telecommunications Tower Intake - Rogers EORN Site C8536 - Allore Rd. & East Hungerford Rd. as presented; AND FURTHER, that Council approve the Site Selection/Justification Report as presented; AND FURTHER, that Council authorize staff to respond to the requests for information contained in the Proposed Telecommunications Tower Intake.

BE IT RESOLVED THAT Council receive the Proposed Telecommunications Tower Intake - Rogers EORN Site C8654 - Barry Rd. & Queensborough Rd. as presented; AND FURTHER, that Council approve the Site Selection/Justification Report as presented; AND FURTHER, that Council authorize staff to respond to the requests for information contained in the Proposed Telecommunications Tower Intake.

BE IT RESOLVED THAT Council suspend the Policy rules to approve the request from Janice Swiercz for a refund of water and sewer charges for the unoccupied apartment at 23 Bridge St. W. retroactive to time of ownership.

BE IT RESOLVED THAT Council receive the request from Contact North to enter into a Co-Venturing Agreement for an online learning centre in the Municipal Building as presented; AND FURTHER, that Council authorize the Mayor and CAO/Treasurer to execute the Co-Venturing Agreement as amended for access to be during Municipal Office hours only.

BE IT RESOLVED THAT Council authorize staff to request that the 'Black Cat' be placed on Rapids Rd. as soon as possible and to request more Police presence on that road.

BE IT RESOLVED THAT Council receive the request from Melissa Daunt for sidewalk reconstruction in Actinolite as presented; AND FURTHER, that the request be

BE IT RESOLVED THAT Council approve the proposal from the Actinolite Committees to take over the former Elzevir office in Actinolite for rentals.

BE IT RESOLVED THAT Council approve the request from the Velo Club Tour to allow one night of camping in Tweed Memorial Park on August 1, 2022.

BE IT RESOLVED THAT Council authorize the Mayor and CAO/Treasurer to execute a Trailer Agreement with Scott and Bobbie-Joe Blackburn for temporary residence at 2053 Quin-Mo-Lac Rd. due to a house fire; AND FURTHER, that the usual refundable deposit be waived due to the emergency circumstances.

BE IT RESOLVED THAT Council receive the letter of concerns from Mark and Haillie Broek relating to a building on Bethel Rd. as presented AND FURTHER that Council authorize staff to obtain a legal opinion.

BE IT RESOLVED THAT Council approve the request from Tweed and Company Theatre for the Municipality of Tweed to become the lead organization on the Ontario Trillium Foundation Capital Grant Application related to the Outdoor Stage.

BE IT RESOLVED THAT Council support the Resolution of the County of Hastings to request the Province of Ontario to develop and implement a community warning program similar to Amber Alert for those persons of special needs or circumstances who leave the caregivers or locations and potentially put themselves at risk.

BE IT RESOLVED THAT Council support the Resolution of the Township of Mulmur to declare a Climate Emergency for the purpose of recognizing and deepening our commitment to protecting our economy, ecosystems, and community from climate change; AND FURTHER, that in response to this Climate Emergency, Council seeks to limit its contributions to the climate crisis, by way of the following actions: 1. That Council review the current Strategic Plan action items to reprioritize commitments and identify additional areas to take action; 2. That Council direct staff to identify climate change options at budget time for Council consideration; and 3. That Council direct staff to arrange training on climate change and climate lens adaptation to be scheduled in 2023.

BE IT RESOLVED THAT the Correspondence - Information be received and filed.

BE IT RESOLVED THAT Council receive the Committee/Board Minutes as presented.

BE IT RESOLVED THAT Council dispense with notice to allow for debate on the Notice of Motion by Councillor J. DeMarsh.

BE IT RESOLVED THAT Council authorizes staff and Council to work together with outside agencies and landowners to resolve the issues of road washouts as a result of beaver dam failures as lives are in danger as a result of road washouts.

BE IT RESOLVED THAT Council adjourn at 9:02 p.m.

BE IT RESOLVED THAT the Minutes of the June 28, 2022 Special Council Meeting, the June 28, 2022 Regular Council Meeting, and the July 14, 2022 Special Council Meeting be adopted as presented.

BE IT RESOLVED THAT Council receive the Quarterly Reports to Council Report as presented.

BE IT RESOLVED THAT Council receive the Potential Surplus Properties – 2nd Batch for 2022 Report as presented; AND FURTHER, that Council direct staff to obtain appraisals for all properties; AND FURTHER, that Council declare the following properties as surplus: 1. 1231-132-010-13000 Con 4, Pt Lots 70 to 72 Store St., Actinolite; 2. 1231-132-015-04350 Plan 18 Lots 4-6; 3. 1231-132-015-22325 Elzevir Con 4, Pt Lot 24 RP 21R23045 Pt 4; 4. 1231-328-015-04100 Con 6, Pt Lot 12 RP 21R12061 Pt 1; 5. 1231-328-020-14700 Con 11, Pt Lot 4; 6. 1231-328-025-22600 Con 5, Pt Lot 31; 7. 1231-328-035-22750 Con 12, Pt Lot 18 RP 21R16038 Pts 2, 3 & 4; 8. 1231-328-035-25100 1675 Sulphide Rd.; and 9. 1231-328-035-25890 Plan 341 Lot 14.

BE IT RESOLVED THAT Council receive the Administration Department Update as at July 20, 2022 as presented.

BE IT RESOLVED THAT Council receive the Public Works Department Update as presented.

BE IT RESOLVED THAT Council receive the Reallocation of Plowing Match Funding Report as presented; AND FURTHER, that Council approve the request to reallocate plowing match funding in the amount of $950. to the Pool/Splash Pad Community Celebration to be held on August 6, 2022.

BE IT RESOLVED THAT Council receive the Parks and Recreation Department Update as presented.

BE IT RESOLVED THAT Council receive the June 2022 Building Permits Report and the Statement of Revenue and Expenditures as at June 30, 2022 as presented.

BE IT RESOLVED THAT By-law No. 2022-45 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 26th day of July, 2022.

BE IT RESOLVED THAT Council approve the request from the Tweed Lions Club to have an internet connection installed at the Lions Hungerford Hall, monthly charges to be paid by the Tweed Lions Club.

BE IT RESOLVED THAT Council approve the request from Shane and Catrina Maia for an extension to the Temporary Residence Agreement at 54 Flinton Rd. to December 31, 2022.

BE IT RESOLVED THAT Council approve the request from the Tweed Elvis Festival for the temporary closure of streets on August 27, 2022 at 10:00 a.m. for the Elvis Parade commencing at Moira Place LTC and concluding at the Tweed Fairgrounds; AND FURTHER, that Council authorize staff to publicize the parade route in the municipal news column, on the municipal website, and on social media.

BE IT RESOLVED THAT Council support the Resolution of the County of Frontenac to request the Province to increase the Rural and Northern Education Fund (RNEF) to $50 million; AND FURTHER, that should the current moratorium on accommodation reviews and school closures be lifted, that the moratorium remain in place for schools that qualify for the RNEF until a thorough review of the education funding formula is completed; AND FURTHER, that before templates required by the 2018 Pupil Accommodation Review Guide (PARG) are developed, there be consultation with school boards and community groups including the Community Schools Alliance.

BE IT RESOLVED THAT Council approve an amendment to the Traffic and Parking By-law to include a No Parking zone in the turn around portion at the end of Isaac St.

BE IT RESOLVED THAT Council dispense with notice to allow for debate on the Notice of Motion by Councillor J. Flieler.

BE IT RESOLVED THAT Council extend the Regular Meeting beyond the 9:00 p.m. end time as per Procedural By-law No. 2020-49 in order to complete the Agenda Items.

BE IT RESOLVED THAT Confirmatory By-law No. 2022-48 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 26th day of July, 2022.