Council Meeting

BE IT RESOLVED THAT the Agenda for the September 12, 2023 Regular Council Meeting be approved as presented.

BE IT RESOLVED THAT Council is in agreement to change the date of the October 24, 2023 Regular Council Meeting to Thursday, October 26, 2023 at 6:00 p.m.; AND FURTHER, that the meeting change be advertised in the municipal news column, on the municipal website, and on social media.

BE IT RESOLVED THAT Council authorize staff to prepare the appropriate By-law for Zoning Amendment ZA12/23 for consideration at the next Regular Council Meeting.

Page 3 of 14 – September 12, 2023 Regular Council Minutes BE IT RESOLVED THAT Council authorize staff to prepare the appropriate By-law for Zoning Amendment ZA13/23 for consideration at the next Regular Council Meeting.

BE IT RESOLVED THAT Council receive the Variance Analysis Report as at August 31, 2023 as presented.

BE IT RESOLVED THAT Council receive the IT Services Consideration Report as presented; Page 4 of 14 – September 12, 2023 Regular Council Minutes AND FURTHER, that Council authorize staff to tender for IT services for transition to be effective in 2025.

BE IT RESOLVED THAT Council receive the HR Software Services Consideration Report as presented; AND FURTHER, that Council defer a decision on this software to the 2024 Operating Budget deliberations on October 30, 2023.

BE IT RESOLVED THAT Council receive the Administration Department Update as at September 7, 2023 as presented.

BE IT RESOLVED THAT Council receive the STRONGCO Invoice Due for Payment Report as presented; AND FURTHER, that Council direct staff to pay the amended invoice in the amount of $28,655.10; AND FURTHER, that STRONGCO be advised that this created a great inconvenience to the Municipality that we incurred these additional costs in regards to rental and that we should have been advised of, and accepted, the potential additional costs before they were actually incurred.

BE IT RESOLVED THAT Council receive the Public Works Department Update as presented.

BE IT RESOLVED THAT Council receive the Parks and Recreation Department Update as presented.

BE IT RESOLVED THAT Council receive the Tender for Critical Risk Assessment Report as presented; AND FURTHER, that Council authorize the tendering of the Critical Risk Assessment for the Municipality.

BE IT RESOLVED THAT Council receive the Fire Department Update as presented.

BE IT RESOLVED THAT Council receive the August 2023 Animal Control and Livestock Evaluation Report as presented.

Page 6 of 14 – September 12, 2023 Regular Council Minutes BE IT RESOLVED THAT Council receive the Committee/Board Reports as presented.

BE IT RESOLVED THAT Council grant consent for Severance Application B77/23 with the following conditions: 1. All realty taxes are paid in full. 2. Parkland fee is paid in the amount of $750.00 for the new lot. 3. Public Works Manager is satisfied with MTO safe site entrance on the severed lot.

BE IT RESOLVED THAT Council grant consent for Severance Application B78/23 with the following conditions: 1. All realty taxes are paid in full. 2. Parkland fee is paid in the amount of $750.00 for the new lot. 3. Public Works Manager is satisfied with safe site entrance on the severed lot and road side ditching and drainage - Mothers Rd. 4. Rezoning from Rural Residential-44 to Rural Residential for the severed lands and Special Rural Residential for the retained lands to recognize reduced lot frontage. 5. Confirmation that each lot will be serviced with an independent well and septic.

BE IT RESOLVED THAT By-law No. 2023-69 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 12th day of September, 2023.

BE IT RESOLVED THAT By-law No. 2023-71 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 12th day of September, 2023.

BE IT RESOLVED THAT By-law No. 2023-72 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 12th day of September, 2023.

BE IT RESOLVED THAT Council support the Resolution of the Eastern Ontario Wardens' Caucus to support the Federation of Canadian Municipalities' Municipal Finance Tool; AND FURTHER, that written notice of Council's support be provided to the Eastern Ontario Wardens' Caucus (EOWC), the Federation of Canadian Municipalities (FCM), the Hastings County Warden, MP Kramp-Neuman, and MPP Bresee.

Page 8 of 14 – September 12, 2023 Regular Council Minutes BE IT RESOLVED THAT Council has no objection to the use of the Ball Diamonds, Canteen Space, and Washrooms for the Brodie Devolin 3- Pitch Tournament on September 30 and October 1, 2023 as requested.

BE IT RESOLVED THAT Council receive the request from Sadie Montgomery to improve and maintain Flynn Lane from the end of Flynn Road to 434 Flynn Lane as presented: AND FURTHER, that Council approve the request.

BE IT RESOLVED THAT Council support the initiative of the Marlbank Recreation Committee to construct a new Marlbank Canteen in 2024; AND FURTHER, that the project be

BE IT RESOLVED THAT Council agree to share the cost of repairs to the grandstand at the Tweed Fairgrounds with the Tweed-Hungerford Agricultural Society at 50% of the estimate provided, payment upon completion.

BE IT RESOLVED THAT Council defer authorizing the CAO/Treasurer to sign the Statement of the Municipality contained in the Environmental Compliance Approval (ECA) Application to extend the current ECA for Trudeau Park until the numbers are updated.

BE IT RESOLVED THAT Council receive the request for compensation from Jim Roulston due to construction noise on Pomeroy Ave. as presented; AND FURTHER, that compensation not be granted.

BE IT RESOLVED THAT Council authorize an advertisement in the Holiday Issue of Comfort Country in the amount of $189.00 for a quarter page.

BE IT RESOLVED THAT Council go into a Closed Meeting at 10:57 a.m.

BE IT RESOLVED THAT staff follow Council direction from the Closed Meeting.

BE IT RESOLVED THAT the Correspondence - Information be received and filed.

BE IT RESOLVED THAT Council authorize a letter of support to be sent to the Minister of Health Re: Primary Care Physician Recruitment and Retention.

BE IT RESOLVED THAT Council authorize letters to be sent outlining their objection to the changes to the distribution of police record check revenue to municipalities.

BE IT RESOLVED THAT Council receive the Committee/Board Minutes as presented.

BE IT RESOLVED THAT Confirmatory By-law No. 2023-73 be read a first, second, and third and final time, passed, signed, and sealed in open Council this 12th day of September, 2023.

BE IT RESOLVED THAT Council adjourn at 11:24 a.m. Page 13 of 14 – September 12, 2023 Regular Council Minutes